Logistics Coordinator I

Who We Are

Elliott Davis pairs forward-thinking tax, assurance and consulting services with industry-leading workplace culture. Our nine offices — located in the fastest growing cities in the US — are built on a foundation of inclusivity, collaboration, and collective growth. We work daily to provide exceptional service to our people, customers, and our communities.

Job Summary

The Office Coordinator I is an integral member of our Administrative Services team, providing on the ground support in our local office, and coordinating the work-flow process of the logistics team. This person helps to ensure that the office stays neat and orderly. The Office Coordinator assists and supports all personnel with various duties as needed. This individual will be required to make some independent decisions in prioritizing requests. This individual always presents a professional appearance and demeanor, and represents the firm’s mission, vision, and values appropriately, making our employees and our visitors feel welcome, and providing support and cross-training as needed. This position is paid hourly.

Responsibilities

• Serve as the main point of contact for all building maintenance and facilities requests, facilities support and service calls

• Manage various facility and administrative-related functions in the local office

• Set up and break down/clean- up of conference or training rooms

• Assist with set up or reconfiguration of workstations or offices when needed and office moves

• Submit catering orders for meetings, events, or training sessions

• Assist with other hospitality requests as needed, and recommend ways to improve processes

• Assist with vendor contact and coordination of services

• Maintain a safe, functional, and productive work environment, and ensure the physical appearance of the office meets company standards

• Manage vendor relationships, and make recommendations to leadership regarding options and cost saving initiatives

• Maintains supply inventory of office and breakroom supplies; Orders, receives, and stores supplies

• Accept incoming mail and then process, sort, and deliver it to the proper recipients

• Maintain an adequate supply of shipping materials, such as boxes, tape, and labels. Re-order materials as needed

• Receive and track work orders, such as maintenance needs or supply requests

• Understand and operate office equipment, such as printers, audio-visual equipment, etc.

• Maintain office equipment, such as printers, projectors, etc., and identify the need for any repairs

• Arrange courier requests and/or delivery and pickups from the post office, UPS, FedEx, or other carriers

• Assist with back-up reception coverage as needed

• Other duties as assigned

Requirements

• High school diploma with some college education or equivalent experience

• A minimum of 3 years of customer service experience strongly preferred

• Previous facilities or hospitality experience required

• Excellent customer service and communication skills

• Effective interpersonal and phone skills

• Skilled in all aspects of computer use, including Microsoft Office applications

• Ability to follow directions and prioritize activities

• Ability to network effectively and build relationships with all employees and clients

• Ability to remain professional and flexible under pressure

• Frequently required to lift, move, push, or pull a minimum of 50 pounds

• Possess a valid driver’s license and reliable transportation, and can run errands in all types of weather

WHY YOU SHOULD JOIN US

We believe that when our employees are able to thrive in all facets of life, their work and impact are that much greater.

That's Right – All Aspects Of Life, Not Just Your Life As An Employee, Because We Understand That There's Life Beyond Your Job. Here Are Some Of The Ways Our Work Works For Your Life, Your Growth, And Your Well-being

• generous time away and paid firm holidays, including the week between Christmas and New Year’s

• flexible work schedules

• 16 weeks of paid maternity and adoption leave, 8 weeks of paid parental leave, 4 weeks of paid and caregiver leave (once eligible)

• first-class health and wellness benefits, including wellness coaching and mental health counseling

• one-on-one professional coaching

• Leadership and career development programs

• access to Beyond: a one-of-a kind program with experiences that help you expand your life, personally and professionally

NOTICE TO 3RD PARTY RECRUITERS

Notice to Recruiters and Agencies regarding unsolicited resumes or candidate submissions without prior express written approval. Resumes submitted or candidates referred to any employee of Elliott Davis by any external recruiter or recruitment agency by any means (including but not limited to via Internet, e-mail, fax, U.S. mail, and/or verbal communications) without a properly executed written contract for a specified position by an authorized member of the Talent Acquisition team become the property of Elliott Davis. Elliott Davis will not be responsible for, or owe any fees associated with, referrals of those candidates and/or for submission of any information, including resumes, associated with individuals.

Ada Requirements

The physical and cognitive/mental requirements and the work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements

While performing the duties of this job, the employee is:

• Regularly required to remain in a stationary position; use hands repetitively to operate standard office equipment; and to talk or hear, both in person and by telephone

• Required to have specific vision abilities which include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

Cognitive/Mental Requirements

While performing the duties of this job, the employee is regularly required to:

• Use written and oral communication skills.

• Read and interpret data, information, and documents.

• Observe and interpret situations.

• Work under deadlines with frequent interruptions; and

• Interact with internal and external customers and others in the course of work.